Jobs & Career
Administrative Assistant Job at Beckman Institute – $80,000–$90,000 Annual Salary | Apply by November 11, 2025
Are you an experienced professional with exceptional organizational and leadership skills? The Beckman Institute for Advanced Science and Technology at the University of Illinois, Urbana-Champaign, is seeking a highly motivated Administrative Assistant to join its leadership team. This is an exciting opportunity to play a pivotal role in one of the nation’s top interdisciplinary research centers — while earning a competitive salary of $80,000–$90,000 per year.
💼 About the Role
The Administrative Assistant serves as a key point of contact for the Director and Associate Directors of the Beckman Institute. This position ensures smooth daily operations, manages administrative staff, and provides critical support for the institute’s mission of advancing cutting-edge scientific research.
This role is ideal for professionals who excel at multitasking, team leadership, and strategic communication within complex academic or research environments.
🧭 Key Responsibilities
As an Administrative Assistant, you will:
- Oversee and coordinate the Director’s workflow — including scheduling, communications, and priority management.
- Provide professional administrative support to Associate Directors.
- Serve as the primary contact between institute leadership and stakeholders from more than 40 academic departments and 10 colleges.
- Manage special programs and projects, assisting with strategic planning, faculty appointments, and policy implementation.
- Supervise and mentor administrative personnel, including performance evaluations and staff development.
- Handle confidential correspondence, policy documentation, and day-to-day office operations.
This position requires a high level of discretion, initiative, and professional judgment.
🎓 Qualifications
Minimum Requirements:
- High school diploma or equivalent.
- A total of five (5) years of experience drawn from the following combinations:
- College coursework in business, finance, accounting, or related fields.
- Professional experience in office management, supervision, or administrative leadership.
- Strong communication and analytical skills.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and modern office management tools.
Preferred Attributes:
- Bachelor’s or Master’s degree in business administration, public administration, or a related discipline.
- Demonstrated ability to handle complex, high-impact tasks with precision.
- Proven record of supervising and motivating administrative staff.
💰 Salary & Benefits
- Annual Salary: $80,000–$90,000 (based on qualifications and experience)
- Employment Type: 100% Full-Time, 12-Month Appointment
- Start Date: As soon as possible after December 15, 2025
- Comprehensive University of Illinois benefits package, including health insurance, retirement plans, paid leave, and professional development opportunities.
Please note: Visa sponsorship is not available for this position.
🕒 Application Deadline
All applications must be submitted by 6:00 p.m. (Central Time) on November 11, 2025.
Only applications submitted through the official university job portal will be considered.
Applicants may be required to submit academic transcripts or proof of credentials before employment begins.
For inquiries, contact Beckman Institute Human Resources at hr@beckman.illinois.edu.
🌍 Why Work at the Beckman Institute?
Working at the Beckman Institute means being part of a world-class scientific community that values collaboration, innovation, and excellence. As an Administrative Assistant, you’ll play a vital role in supporting research that transforms industries and improves lives — all while building a rewarding administrative career in academia.
This role combines executive-level leadership support with the opportunity to develop advanced management skills in one of the most dynamic university environments in the United States.
🔒 Commitment to Inclusion and Equal Opportunity
The University of Illinois is an equal opportunity employer. Applicants of all backgrounds, including individuals with disabilities, veterans, and those requiring accommodations, are strongly encouraged to apply.
🚀 How to Apply
Ready to take your career to the next level?
Submit your application online before November 11, 2025, and join the Beckman Institute’s mission to advance science, technology, and innovation through administrative excellence.
Job Title: Administrative Assistant
Department: Beckman Institute for Advanced Science and Technology
Location: Urbana, Illinois, USA
Salary Range: $80,000–$90,000 per year
Employment Type: Full-time, 12-month appointment
Application Deadline: November 11, 2025
Start Date: After December 15, 2025
