Sponsored Research Administrator at Carnegie Mellon University – Apply Now

Location: Pittsburgh, PA, USA
Position: Full-Time, Regular Staff
Application Deadline: Open until filled
Department: College of Engineering – Dean’s Office, Research Administration Support Staff
Job ID: 2023800

Join Carnegie Mellon University’s World-Class Research Team

Carnegie Mellon University (CMU), a global leader in innovation, research, and technology, is inviting qualified candidates to apply for the position of Sponsored Research Administrator in the College of Engineering.

CMU stands among the world’s most prestigious institutions, known for pioneering advances in brain science, robotics, artificial intelligence, and engineering. At CMU, innovation isn’t just imagined — it’s invented. If you are passionate about making an impact and being part of a team that drives meaningful research, this position is an outstanding opportunity.

About the College of Engineering

CMU’s College of Engineering is recognized worldwide for its excellence in education, innovation, and interdisciplinary research. The College produces creative, technically strong engineers and develops solutions that address some of the world’s most pressing challenges.

By integrating engineering with science, business, and the arts, the College continues to redefine how technology improves society.

Position Overview: Sponsored Research Administrator

The Sponsored Research Administrator supports the Engineering Research Accelerator, a vital unit that manages complex, multi-disciplinary research programs within the College of Engineering.

This role is ideal for a proactive and detail-oriented professional who thrives in a fast-paced environment, excels in multitasking, and is passionate about supporting cutting-edge research.

As a key member of the Research Administration Support Team, you will assist faculty, the Associate Dean of Research, and the Director of Research Initiatives in managing project logistics, documentation, communications, and compliance.

Key Responsibilities

🔬 Research Program Administration

• Assist Principal Investigators and Project Managers with timelines, resource allocation, and milestone tracking.
• Prepare project deliverables, slides, and technical documents.
• Maintain program websites and draft communications for project teams, sponsors, and stakeholders.
• Serve as a liaison between CMU research teams and external sponsors.
• Facilitate project documentation through digital tools, databases, and management software.
• Ensure compliance with IRB, IACUC, export controls, and clinical trials regulations.
• Support calls for research proposals, manage submissions, and coordinate reviews.
• Assist in developing research-related policies and procedures.

🗓 Meetings, Events, and Communication

• Schedule and manage key meetings, workshops, and events with internal and external collaborators.
• Prepare and distribute meeting notes, ensuring all action items are clearly tracked.
• Plan symposiums, proposal meetings, and conferences — handling logistics such as catering, travel, and agenda preparation.
• Provide calendar management for supported projects.
• Facilitate communication between research initiatives and CMU’s administrative departments.

💰 Administrative and Financial Tracking

• Support the Research Administration Team with grant processing and financial tracking.
• Maintain budget and personnel documentation for active research programs.
• Assist in processing agreements and post-award management tasks.

Qualifications and Experience

Minimum Education:

• Bachelor’s Degree in a STEM field required
• Master’s Degree preferred

Experience:

• 3–5 years of project management or research administration experience
• Experience with clinical trials is a plus.
• Equivalent combinations of education and experience may be considered.

Other Requirements:

• Successful background check
• Strong communication, organizational, and interpersonal skills
• Ability to handle confidential information with integrity

Exceptional Employee Benefits

Joining CMU means gaining access to an exceptional suite of employee benefits, including:

• Comprehensive medical, dental, vision, and prescription insurance
• Generous retirement plan with employer contributions
• Tuition benefits for continuous learning
• Paid time off and university holidays
• Life and disability insurance
• Free Pittsburgh Regional Transit bus pass
• Fitness center access
• Family Concierge Team for childcare support
• Access to research, innovation, and professional development opportunities

To learn more, explore CMU’s Employee Benefits Page.

Why Choose Carnegie Mellon University?

At CMU, every employee is valued not only for their credentials but also for their unique perspective and contribution to the university’s mission. The institution fosters a culture that supports both professional growth and personal aspirations.

If you want to make a meaningful difference in the world through research and innovation, Carnegie Mellon University is the perfect place to grow your career.

How to Apply

To apply for the Sponsored Research Administrator position, visit the official Carnegie Mellon University career portal: See below

Location: Pittsburgh, Pennsylvania
Job Type: Full-Time, Regular Staff
Function: Research Administration

Equal Opportunity Statement

Carnegie Mellon University is an Equal Opportunity Employer committed to diversity, inclusion, and equal opportunity for all.
All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, disability, or veteran status.

Learn more at Why Carnegie Mellon.

Apply Now: https://cmu.wd5.myworkdayjobs.com/en-US/CMU/job/Pittsburgh%2C-PA/Sponsored-Research-Administrator—College-of-Engineering—Dean-s-Office-Research-Administration-Support-Staff_2023800/apply/applyManually?utm_source=chatgpt.com