Jobs & Career
Office Manager Position – Carnegie Mellon University, Pittsburgh, PA (Full-Time Opportunity)
Location: Pittsburgh, Pennsylvania
Institution: Carnegie Mellon University – College of Engineering, Department of Materials Science and Engineering
Job Type: Full-time, Staff (Regular)
Requisition ID: 2023799
Posted: Recently
Join One of the World’s Leading Research Universities
Carnegie Mellon University (CMU) is a global research powerhouse known for pioneering work in science, engineering, robotics, artificial intelligence, and innovation. With a legacy of creativity and forward thinking, CMU’s campus is home to groundbreaking discoveries and a vibrant academic community.
The Department of Materials Science and Engineering—a core part of the College of Engineering—is inviting applications for the role of Office Manager. This is a remarkable opportunity for an experienced and motivated professional who thrives in a fast-paced academic environment.
About the Department of Materials Science and Engineering
Founded in 1906, the department originally focused on metallurgical engineering, emphasizing the study of metals. Today, it encompasses a wide range of materials—from ceramics and polymers to semiconductors and biomaterials. The department is at the forefront of cutting-edge research combining physics, chemistry, and engineering to shape the future of materials innovation.
Position Overview: Office Manager
The Office Manager plays a vital role in supporting the department’s operations, faculty, and students. The position requires strong organizational skills, attention to detail, and the ability to provide high-level administrative support in an academic setting.
Key Responsibilities
- Manage office operations, including phone and visitor inquiries, mail distribution, and office supplies.
- Coordinate departmental communications, card reader access, and electronic distribution lists.
- Support faculty members and research teams by assisting with purchasing, travel coordination, and expense reimbursements.
- Organize the weekly graduate seminar speaker series, including travel logistics and expense management.
- Maintain conference room schedules and serve as the primary contact for event coordination.
- Oversee supply inventory, package deliveries, and routine office maintenance.
- Serve as backup administrative support for staff absences and departmental needs.
Qualifications
- Bachelor’s degree or equivalent combination of education and relevant administrative experience.
- Strong communication, problem-solving, and organizational skills.
- Ability to work collaboratively with faculty, staff, and students.
- Proven proficiency with office software and administrative systems.
Why Join Carnegie Mellon University?
CMU offers more than just a job—it offers a career filled with purpose, innovation, and growth. Employees enjoy a wide range of benefits, including:
- Comprehensive healthcare coverage (medical, dental, vision, and prescription).
- Generous retirement savings program with employer contributions.
- Tuition benefits for employees and dependents.
- Paid time off, holidays, and wellness programs.
- Free Pittsburgh Regional Transit bus pass and access to on-campus fitness centers.
- Family Concierge support, life insurance, and additional employee perks.
For more details, visit the official Carnegie Mellon University Benefits Page.
Diversity, Inclusion, and Equal Opportunity
Carnegie Mellon University is an Equal Opportunity Employer committed to diversity, inclusion, and accessibility. Qualified applicants from all backgrounds—including veterans and individuals with disabilities—are encouraged to apply.
How to Apply
Interested candidates should apply through the official CMU career portal (See the link below)
Job Summary
| Position | Office Manager |
|---|---|
| Department | Materials Science and Engineering |
| Location | Pittsburgh, PA |
| Employment Type | Full-Time (Regular) |
| Category | Administrative Support |
| Pay Basis | Hourly |
| Application Deadline | Open Until Filled |
Final Thoughts
If you’re passionate about supporting world-class research and want to be part of a university that invents the future, this is your chance. Carnegie Mellon University offers a collaborative, innovative, and inclusive environment where your administrative expertise will make a lasting impact.
Apply today and start your journey with one of the world’s most forward-thinking universities!
